Complaints Procedure

Step-by-Step Complaints Procedure

If you’re not completely happy with our service, we’d like to hear about it – that way we can do something to put it right. We do everything we can to make sure our customers get the best products and service possible. However, sometimes we may not get things right the first time. When that happens we want you to tell us what went wrong so we can put matters right.

We want to:

• make it easy for you to tell us what went wrong
• give your complaint the attention it deserves
• resolve your complaint fairly without delay
• make sure you are satisfied with how your complaint was resolved

How and where to complain

If you are not satisfied with any aspect of our service or products, you can tell us about your complaint in the following ways:

• In person – call into our office at the address shown on our website. We are open Monday to Friday from 09.00am – 5.00pm
• In writing – write to us at Walkers Windows Ltd Trafalgar Mills, Leeds Road, Huddersfield and address your letter to The Customer Complaint Manager.
• By telephone – call us on 01484 481020 during our office hours and ask for the Customer Services Department.
• By email – email us at [email protected]

How long will it take?

We aim to resolve your complaint straight away but if we can’t we will write to you within 3 days to tell you:

• Why we have not resolved your complaint
• Who is dealing with your complaint
• When we will contact you again
• We will keep you informed on a regular basis but if you need an update please call us on 01484 481020 and ask to speak to the person handling your complaint.

If we cannot reach agreement with you

If we can’t agree a solution with you within 8 weeks, we will:

• Send a letter giving our reasons for the delay and an indication of when we expect to provide a final decision
• OR
• Issue our final decision letter which will explain our final position

Complaints relating to the sale of financial services should be referred to FOS

The Financial Ombudsman Service

Our aim is to resolve all complaints internally. However, if after receiving our final decision letter or if 8 weeks have passed you may have the right to refer your complaint to the Financial Ombudsman Service (FOS). Their contact details are shown below.

Financial Ombudsman Service

If you want the Financial Ombudsman Service to look into your complaint you must contact them within six months of the date of our final response letter.

• The Financial Ombudsman Service
• Exchange Tower
• London
• E14 9SR

Or you can telephone them on: 0800 023 4567

Or email them at: [email protected]

Further helpful information can be obtained from visiting the Financial Ombudsman Service web site at www.financial-ombudsman.org.uk

Authorised and regulated by the Financial Conduct Authority No.722826